Bid Document Checklist
Bid Document:
- Are you authorized by the Department to bid on this project?
- Did you attend any required pre-bid conference?
- Was any required technical prequalification submitted?
- Are you aware if your affiliates are bidding on the same project?
Bid Document Preparation:
- Is the bid document to be submitted as an official bid document issued by the Department?
- Are you submitting only one bid document for this project?
- Is the bid document signed by your company representative or each joint venture participant?
- Have you entered amounts for all bid items?
- If using a computer printout, has it been signed by your company representative or each joint venture participant?
- Have you acknowledged every addendum by marking, where indicated, on the bid document?
- Does the bid document (or computer printout) contain the proper number of bid items?
- Does the bid document contain any conditions not included in the bid document provided to you?
- Does the bid contain the proper number of working days as reflected in the bid document?
- Did you enter prices for all alternate or all base bid items?
- Did you enter prices for all base bid and all alternate items, when required by the bid document?
Guaranty Checks
- Is the check a cashier's check, official check, bank money order, or teller's check?
- Is the check dated on or before the letting date?
- Is the check less than 90 days old?
- Is the check made payable to the Texas Transportation Commission?
- Is the check drawn on a state or national bank or credit union?
- Is the check for at least the amount shown in the bid document?
Bid Document Submission:
- Was the HUB plan submitted?
- Are you aware of the time and date deadline for submission of the bid document?
- Are you aware of the proper delivery location for the bid document?
- Are you submitting a complete bid document?
- Is the bid submitted in a sealed envelope?
We have noted continued errors in bids submitted to the Department which have caused bids to be declared nonresponsive. Please use the checklist on the reverse of this page to help with the acceptability of your bid.
Set-Aside Queen invites you to start taking advantage of a new way of bidding and winning government contracts!
Tell us about your project goals, and we’ll walk you through the process in 1-on-1 discussions. Learn more about our partner program and how we’ve helped others strengthen their brand. Schedule a call with us today.